Presenter Quick Guide

Please review the following guidelines carefully before your presentation:

Presentation Timing

Each presentation is allocated 12 minutes + 3 minutes for Q&A. Please adhere strictly to this timing.

Please prepare a short bio (2–3 sentences) and share it with the session chair in advance of your presentation.

Presenters are expected to follow the assigned timing strictly to ensure sessions remain on schedule.

Multiple parallel sessions will run throughout the Congress. Please carefully check your assigned presentation time and room in ConfTool or the conference program.

Presentation Language

English is the primary language of the Congress.
For selected CSRS invited sessions, presentations may also be delivered in French.

Technical Support

If you experience any technical difficulties or have questions regarding your presentation, please visit the Speaker Ready Room (Room no 711) or contact on-site staff for assistance.

Note regarding Wifi: Presenters may use the conference WiFi if their presentation requires an internet connection. However, connectivity can be unreliable. It is therefore recommended that all presentation materials be prepared to run offline whenever possible.

Presentation Upload

Presenters are welcome to use our Official Presentation Template
All presenters are required to upload their presentation slides through the Presentation Submission Portal in advance.
Additional instructions and the portal link will be provided separately.
Presentations will be delivered using the on-site computer provided in the session room.
PowerPoint and PDF 16:9 landscape formats are recommended.
Presenters are strongly encouraged to bring a backup copy of their presentation on a USB drive or cloud storage.

OFFICIAL PRESENTATION TEMPLATE

Before Your Session

Please arrive at your session room at least 10–15 minutes before the session begins.
Introduce yourself to the session chair before the start of the session.
Confirm that your presentation has been loaded correctly on the room computer.

Best Practices for Oral Presentations

Technical Requirements:

Prepare your presentation using PowerPoint (2000 or later, MS Windows)
Set slide size to:
- "On-screen show”
- Landscape orientation (16:9)

Structuring Your Presentation:

Ensure your presentation has a clear flow such as:
- Introduction
- Key points / findings
- Conclusion
Focus on the most important messages
Identify 2–3 key takeaways for your audience
Keep slides concise—less is more

Presentation Delivery Tips:

Do not read slides word-for-word
Use slides as visual support for your verbal explanation
Speak clearly and guide the audience through your key points
Emphasize what is most important and why it matters

Slide Design & Formatting:

Use high-contrast text and background
Limit text per slide: 5–10 lines or 15–20 words
Minimum font size: 14–16 pt
Avoid overly dense slides
Use visuals (charts, graphs) to support key messages
Ensure strong contrast for readability
Avoid using red text or lines, as they may not be clearly visible

Poster Size and Format

Maximum poster size: 46 inches high × 45 inches wide (116.8 cm high × 114.3 cm wide)
Portrait orientation is preferred to maintain a more consistent display across the poster hall. However, landscape posters are acceptable provided they remain within the maximum size requirements.
Both colour and black-and-white posters are accepted.

Poster Installation and Removal Time

Posters must be installed by 3:15 PM and removed by 6:00 PM on the same day as the assigned presentation session.
Presenters are welcome to install their posters earlier in the morning or afternoon before the Poster Session begins. The poster hall will remain accessible to delegates throughout the day, and no other sessions will be held in the same venue.

Poster Session Attendance

Presenters are expected to be present at their poster during the assigned Poster Session period from 3:30 PM to 5:30 PM on their scheduled presentation day.
Presenters should arrive at the exhibition hall at least 15 minutes before the session begins to locate their poster board and complete setup.
Your assigned presentation date can be found in ConfTool under Your Submissions.

Locating Your Poster Board

Poster boards will be labelled with a Paper ID displayed at the upper corner of the board.
Please locate your assigned poster board by matching the Paper ID listed in ConfTool with the number displayed on-site.

Poster Template

Congress does not provide an official poster template.
Presenters are welcome to use any design or template of their choice, provided the poster remains within the specified dimensions.

Poster Setup and Removal

Each poster presentation will be given a poster board ID by the conference volunteers in the poster area (Exhibition Hall “E”).
Poster tacks will be provided to the presenters to mount their posters on the designated slot.
Posters may only be displayed on the day of the assigned poster session.
All posters must be removed at the end of the scheduled session day.

Printing

Printing is the presenter’s responsibility.
On-site poster printing is available. Please see details below.

On-Site Poster Printing

On-site poster printing services are available through the Business Centre at the Metro Toronto Convention Centre (MTCC).

To request poster printing, please contact:

Email: exhibitor-services@mtccc.com
Phone: (416) 585-8387
Hours: Monday to Friday, 8:00 AM – 4:00 PM

When submitting a printing request, please include:

Quantity of prints
Paper type or quality
Poster size (maximum 46 inches high × 45 inches wide / 116.8 cm high × 114.3 cm wide)
Colour or black-and-white
Orientation (we prefer portrait)
PDF version of your poster
Required pick-up date

To avoid last-minute delays, presenters are strongly encouraged to submit their poster PDF to the MTCC Business Centre at least one week before their presentation date.

Best Practices for Poster Presentations

Clarity of Message:

Focus on a clear and concise core message
Highlight only the most important findings so your research can be understood quickly

Before the Session

Please arrive at the session room at least 10–15 minutes before the session begins.
Introduce yourself to your co-chair (if applicable) and the AV technician.
Ensure all presentations have been properly loaded onto the room computer.
Collect author bios to introduce them in the session.
Familiarize yourself with the session schedule and speaker order.

During the Session

Briefly introduce the session and each presenter.
Ensure presentations remain strictly on schedule.
Each presenter is allocated a maximum of 15 minutes total (12-minute presentation + 3-minute Q&A), including presentation time and Q&A.
Provide time warnings to presenters when appropriate (e.g., 2-minute remaining notice).
Encourage audience questions and discussion where time permits.
Ensure smooth transitions between speakers.

Presentation Language

English is the primary language of the Congress.
For selected CSRS invited sessions, presentations may also be delivered in French.

Timekeeping Responsibilities

Session Chairs are responsible for maintaining the schedule of the session.

If necessary, Session Chairs may:

Remind presenters to conclude their presentation
End the Q&A period to maintain timing
Interrupt or stop a presentation if it significantly exceeds the allocated time

As multiple parallel sessions will run throughout the Congress, maintaining the published schedule is very important.

If a Presenter Does Not Attend

If a presenter does not appear for their scheduled presentation:

Please do not rearrange the presentation order or move later speakers forward.
The unused time may be used for discussion, networking, or a short break.

Session Information

Session Chairs are encouraged to use the conference app or Congress website to access the most up-to-date session information and program details during the event.

Limited printed materials may be available upon request.

Technical Support

If technical issues arise during the session, please contact the on-site AV technician or Congress staff for assistance.

What time should I stand by my poster?

The Poster Session begins at 3:30 pm. We recommend presenters arrive at the exhibition hall at least 15 minutes before the session begins to locate their poster board and set up their poster.

How do I locate my assigned poster board?

Each poster board will be labelled with a Paper ID displayed at the upper corner of the board. Presenters may locate their assigned poster board by matching the Paper ID listed in ConfTool with the number displayed on-site.

What time do I need to install and remove my poster?

Posters must be installed by 15:15 and removed by 18:00 on the same day as the assigned presentation session.

Can I install my poster earlier in the day?

Yes. Presenters are welcome to install their posters in the morning or afternoon before the Poster Session begins. The poster hall will remain accessible to delegates throughout the day, and no other sessions will be held in the same venue.

Do I need to stay beside my poster the entire day?

Presenters are only required to be present during the poster session period (3:30–5:30 pm). 

Is there a specific poster session time when authors must be present?

Yes. Presenters are expected to be at their poster during the full Poster Session period (3:30 PM to 5:30 PM) on their assigned presentation day. You can find your presentation date by logging into ConfTool and navigating to Your Submissions.

Can my poster be displayed for multiple days?

No. Posters may only be displayed on the day of the assigned poster session and must be removed at the end of that day.

Can I change my assigned poster session day?

Because of the complexity of the overall program and the limited number of poster boards available on site, changing a poster session date may be difficult.

If you have a scheduling conflict, please email your request to isprs2026-program@icsevents.com. We will review the request and determine whether a change is possible, but please note that accommodation cannot be guaranteed.

What is the required poster size and orientation?

Maximum size: 46” high x 45” wide (116.84 cm high x 114.3 cm wide).
Orientation: Portrait orientation is preferred. However, landscape posters are acceptable provided they fit within the maximum size of 46” high × 45” wide (116.8 cm high × 114.3 cm wide).
Colour: Both colour and black-and-white posters are accepted.

Is there a poster template available?

No, the Congress does not provide a poster template. As long as your poster fits within the specified dimensions, you are welcome to use any design or template you prefer.

Can I include QR codes or digital materials?

Yes. Presenters are encouraged to include QR codes linking to supporting materials such as:

Additional figures or tables
Full papers or datasets
Video demonstrations
Contact information

Is there a limit on the amount of text or images?

No. There is no specific limit on the amount of text or images included in your poster, provided that the final poster remains within the maximum size requirements.

Is on-site poster printing available?

Yes. On-site poster printing services are available through the Business Centre at the Metro Toronto Convention Centre (MTCC).

To obtain a quote, please contact the MTCC Business Centre directly at:
Email: exhibitor-services@mtccc.com
Phone: (416) 585-8387
Hours: Monday to Friday, 8:00 AM – 4:00 PM

How do I arrange poster printing?

To request poster printing, please email the MTCC Business Centre and include the following information:

Quantity of prints
Paper type or quality
Poster size (maximum 46 inches high × 45 inches wide / 116.8 cm high × 114.3 cm wide)
Colour or black-and-white
Orientation (we prefer portrait)
PDF version of your poster
Required pick-up date

The Business Centre will provide a quotation and instructions for payment and pick-up.

Important: To avoid last-minute delays and to ensure your poster is ready for collection, we strongly recommend submitting your PDF file to the MTCC Business Centre at least one week before your presentation date.